Terms and Conditions – FangLand – Dracula’s Hunting Night
Preambul
This document sets out the terms and conditions governing the use of the online platform dedicated to the event “FangLand – Dracula’s Hunting Night” and regulates, at the same time, the conditions for purchasing tickets, as well as participation in the event by visitors, potential buyers, and participants. The platform is intended exclusively for ticket sales and for providing relevant information regarding the experience offered.
“FangLand – Dracula’s Hunting Night” is an immersive LARP-type event, organized in a natural outdoor setting, including forest areas and abandoned structures, with a high level of physical interaction between participants. The event offers an apocalyptic, survival-based narrative experience inspired by the mythology and classical iconography of vampire legends, reinterpreted in a modern and coherent manner, designed to provide a high degree of emotional and sensory involvement.
Participants are informed that the entire action, theme, interaction, and unfolding of the event are part of a fictional framework developed exclusively for entertainment purposes. Any narrative element, character behavior, immersive situation, or scenographic construction must be understood as belonging to a fictional reality and does not, under any circumstances, represent real statements or conduct of the Organizer or its staff.
Acceptance of these Terms and Conditions constitutes a prior and mandatory requirement for using the platform, purchasing tickets, or effectively participating in the event. Any person who accesses the platform or participates in the event confirms that they have read, understood, and fully accepted the provisions of this document.
1. General Provisions
1.1 The Organizer
For the purposes of these Terms and Conditions, the “Organizer” refers to the company Global Immersia SRL, with its registered office at Str. Podul Înalt, no. 10, bl. T8A, ap. 35, Galați, Galați County, registered with the Trade Register under no. J2025094416007, having VAT number (CUI) 53056940, which holds all rights to administer the online platform www.thefangland.com
and to organize the event FangLand – Dracula’s Hunting Night. The Organizer may be contacted at contact@thefangland.com
.
1.2 Collaboration with Partners and Suppliers
The Organizer carries out the organization of the event through collaboration, where applicable, with local, national, or international partners and suppliers, selected independently. The Organizer reserves the right to replace, modify, or add partners or suppliers without prior notice to participants, in compliance with applicable legislation. Partners and suppliers act independently and are responsible for the services they provide, within the limits of the law.
1.3 Applicability of the Terms and Conditions
The provisions of these Terms and Conditions are binding and applicable to all natural or legal persons involved, directly or indirectly, in the organization, promotion, or participation in the event, including but not limited to: the Organizer’s staff, contractual partners, service providers, collaborators, volunteers,
representatives, members of the FangLand community, as well as participating attendees. All such entities are required to comply with the rules imposed by the Organizer, in accordance with the applicable legal provisions and contractual agreements.
1.4 Duration and Amendment of the Terms and Conditions
a. These Terms and Conditions are valid for an indefinite period. The Organizer reserves the right to modify the content of this document only for justified reasons, including but not limited to: changes in applicable laws or regulations; instructions or recommendations issued by the competent authorities; participant safety considerations; changes to the services, platform, or partners; or the correction of material errors. Any modification shall be communicated to users by publishing the updated version on the Website, together with the date of revision.
b. The updated version shall apply to users who access the Platform and to purchases made after its publication.
c. For tickets already purchased, the relationship between the Organizer and the Participant shall remain governed by the version of the Terms and Conditions in force on the date of purchase with respect to the essential elements of the contract (in particular, the price paid, the date, and the main characteristics of the Event). Any substantial modification made after the purchase that is likely to significantly affect the Participant’s rights shall be communicated in advance by email to the address provided at the time of purchase. In such a case, the Participant shall have the right, within 14 days of receiving the notification, to withdraw from participation and request a full refund of the ticket price, without any penalties.
d. Operational or logistical changes (including the schedule, location disclosure, or adjustments required due to weather conditions or safety considerations) shall be governed by the specific provisions of Articles 3, 5.6, and 21 and shall not fall within the scope of this article.
e. Users are advised to periodically review the latest version of the Terms and Conditions.
2. Definitions
a. “Organizer” – refers to the company Global Immersia SRL, the entity responsible for administering the Platform, selling tickets, and organizing the event “FangLand – Dracula’s Hunting Night,” as the holder of all rights and obligations set forth in this document.
b. “Platform” / “Website” – means the official website, www.thefangland.com
, used by the Organizer to present information about the event and to sell tickets and related services.
c. “Event” / “FangLand – Dracula’s Hunting Night” – refers to the immersive LARP experience organized by the Organizer, taking place on the announced date and time interval, outdoors, in a forest area with abandoned structures, featuring an apocalyptic theme and fictional elements inspired by vampire mythology.
d. “Game Area” – represents the perimeter in which the activities, interactions, and immersive scenes of the event take place, as defined and marked by the Organizer.
e. “Participant” – also referred to as “Survivor”: any natural person who purchases a Ticket and effectively participates in the Event, being required to fully comply with the Terms and Conditions, the Game Rules, and all instructions of the Organizer and Staff.
f. “User” – any person who accesses the Platform, regardless of whether they purchase a Ticket.
g. “Ticket” – an electronic, nominal document, sent by email and available in the user’s account, granting the Participant the right of access to the Event, in accordance with the terms specified therein and with the provisions of this document.
h. "Related Services" – any additional services that the Organizer may make available to Users or Participants, such as, but not limited to: access options, custody services ("SafeBox") provided pursuant to Art. 6, administrative fees (e.g., name changes), and additional facilities within the Event.
i. “Ticket Transfer / Name Change” – the procedure by which the holder of a nominal Ticket may request the modification of the registered Participant’s name, under the conditions and upon payment of the fee established by the Organizer.
j. “Staff” / “Event Staff” – persons designated by the Organizer to ensure the proper conduct of the Event, including operational, technical, artistic teams (actors), security personnel, support staff, and volunteers.
k. “Partners and Suppliers” – authorized legal entities or individuals with whom the Organizer collaborates for the provision of services necessary for the organization and execution of the Event, including logistics providers, equipment suppliers, technical solution providers, payment processors, and other auxiliary services.
l. “Payment Processor” – the entity designated by the Organizer for the secure processing of transactions carried out on the Platform, namely Viva Wallet.
m. “User Account” – the personalized section of the Platform where the User may manage their data, download tickets and invoices, and access information related to completed purchases.
n. “Medical Team” – medical personnel present on-site to provide first aid in emergency situations, in accordance with the legal requirements applicable to event organization.
o. “Personal Data” – any information provided by the User or Participant that enables their identification, in accordance with Regulation (EU) 2016/679 (GDPR) and applicable national legislation.
p. “Consent” – the freely given, specific, informed, and unambiguous expression of will by the User or Participant regarding the processing of certain personal data, expressed through affirmative actions on the Platform.
q. “Force Majeure” – any external, unforeseeable, absolutely invincible, and unavoidable event, as defined under Romanian law, which partially or totally prevents the fulfillment of the obligations of the Organizer or the Participant.
r. “Refund / Refund Policy” – the set of rules establishing the situations in which the value of the Ticket may or may not be refunded, in accordance with the current Terms and Conditions.
s. “Image Rights” – the rights relating to the use, reproduction, publication, or distribution of images, photographs, and audio-video materials created during the Event. These rights shall be exercised in compliance with each Participant’s right to their own image, in accordance with Articles 73–76 of the Civil Code and Regulation (EU) 2016/679 (GDPR). The Organizer holds the rights to the materials it creates and may use them under the conditions and legal grounds set out in Article 17, namely on the basis of legitimate interest for general and atmosphere-related images, and on the basis of prior consent for individual images or images intended for advertising purposes.
t. “Notice” – any formal communication transmitted between the Participant/User and the Organizer, including via email to the officially indicated addresses.
3. Event Details
3.1 The official name of the event is: FangLand – Dracula’s Hunting Night
3.2 Location: Near the city of Brașov. The exact location will be disclosed close to the date of the event in order to preserve the mystery.
3.3 Date and Time: July 25, 2026, 14:00 – July 26, 2026, 08:00.
3.4 Eligibility: The event is intended for participants aged 14 years or older.
4. Participation of Minors and Special Applicable Conditions
4.1
Minors under the age of 18 must be accompanied by an adult, and their participation is permitted only with the written consent of the parent or legal guardian, by completing the form available at the designated link (Minor Consent Form)..
4.2 The parent or legal guardian assumes the risks inherent in the minor’s participation in the Event, including physical, emotional, and health-related risks, and confirms that the minor is in a suitable state of health to take part in the activities carried out during the Event. This assumption of risk applies exclusively to risks inherent to the activity itself and does not exclude or limit the Organizer’s liability for damages caused through its own fault, particularly those affecting the minor’s physical or mental integrity or health, in accordance with Article 1,355 of the Civil Code.
4.3
The Organizer shall not be liable for accidents resulting from the negligence of the minor or their accompanying adult. The minor’s participation implies acceptance of all rules of conduct, staff instructions, and safety signage provided under the Event’s Terms and Conditions.
4.4 The use of a minor’s image for advertising purposes may only take place on the basis of the explicit, specific, and revocable consent of the parent or legal guardian, provided separately within the parental consent form referred to in Article 4.1, indicating the specific purposes and channels of use. Such consent may be withdrawn at any time by notification to the Organizer at contact@thefangland.com, without affecting any use made prior to the withdrawal. General crowd or atmosphere images in which the minor appears only incidentally shall be subject to the provisions of Article 17.2.
4.5
By purchasing a ticket for participation in the event, all participants, including minors (through parental/legal guardian consent), acknowledge and accept that participation involves physical activities carried out at their own responsibility.
4.6
The accompanying adult has the obligation not to leave the minor unsupervised at any time during the event. Any voluntary or involuntary separation of the minor from the accompanying adult shall fall exclusively under the responsibility of the latter.
5. Prices and Fees
5.1 Ticket Prices
a. For participation in the event, ticket prices are clearly and transparently displayed on the dedicated ticket sales page, together with all mandatory taxes applicable under current legislation.
b. The Organizer reserves the right to modify the prices and/or taxes displayed on the sales page, such modifications applying exclusively to purchases made after the effective update of the information.
c. Any additional costs related to payment processing or optional services will be clearly indicated before the completion of the transaction.
d. By purchasing a ticket, the buyer confirms that they have taken note of and accepted the price and payment conditions displayed at the time of purchase.
e. The Organizer shall not be liable for any pricing display errors caused by technical issues or human error, provided that such errors are corrected immediately upon identification.
5.2 Refund Policy
a. All ticket sales for the event “FangLand – Dracula’s Hunting Night” are final.
b. Purchased tickets may not be cancelled, refunded, or returned at the buyer’s request, regardless of the reason invoked, subject to the rights provided under Article 5.2(e) (cancellation attributable to the Organizer) and Article 21 (force majeure).
c. By purchasing a ticket, the buyer confirms that they have taken note of and expressly accepted this refund policy.
d. The Organizer reserves the right to modify the refund policy for future events, such modifications applying exclusively to purchases made after the update thereof.
e. In the event that the Event is definitively cancelled due exclusively to the Organizer’s fault (reasons not related to Force Majeure, safety concerns, or restrictions imposed by authorities), buyers shall be entitled to a refund of the nominal value of the ticket.
f. Exception from the Legal Right of Withdrawal
The purchase of tickets for the event “FangLand – Dracula’s Hunting Night” represents a distance contract for the provision of leisure and entertainment services scheduled for a specific date or period of performance.
Accordingly, pursuant to Article 16 letter (l) of Government Emergency Ordinance no. 34/2014 regarding consumer rights in contracts concluded with professionals, participants do not benefit from the legal right of withdrawal within 14 days from the ticket purchase.
Therefore, purchased tickets are non-refundable, except in cases of cancellation or rescheduling of the event by the Organizer, in accordance with the terms and conditions set out in this document.
5.3 Ticket Name Change Policy
a. A request for name change must be submitted at least 10 days prior to the event date. Requests received after this deadline will not be processed.
b. To complete the transfer, it is mandatory to fill out and send an email to contact@thefangland.com
c. A name change does not imply a refund or modification of the ticket value, which remains unchanged.
5.4 Official Sales Channels
a. Tickets for the event “FangLand – Dracula’s Hunting Night” may be purchased exclusively through the official channels: directly from site ; or through the websites of partners authorized by the Organizer.
b. The Organizer assumes no responsibility for tickets purchased through unauthorized channels or from unauthorized third parties. Tickets purchased from unauthorized sources will not be recognized as valid for entry to the event.
c. The buyer is responsible for verifying the sales channel prior to purchase and for complying with the conditions set out in this article.
5.5 Invalid, Counterfeit, or Unauthorized Tickets
a. Any ticket that is forged, counterfeited, or obtained through unauthorized means shall not be recognized as valid and shall not grant access to the event “FangLand – Dracula’s Hunting Night.”
b. The Organizer reserves the right to immediately cancel any ticket suspected of being forged or illegally obtained.
c. In cases where false tickets or illegal resale are identified, the Organizer shall promptly notify the competent criminal authorities for the application of legal measures.
d. The Organizer shall not be liable for any losses or damages resulting from attempted access with invalid or unauthorized resale tickets.
5.6 Conditions Under Which the Event May Be Cancelled or Rescheduled
a. The Organizer is not required to cancel or suspend the Event in the case of ordinary weather conditions, including, but not limited to, rain, wind, low temperatures, or overcast skies. The Event is designed to take place outdoors, in a natural setting that forms part of its unique atmosphere.
b. Ordinary adverse weather conditions, as described in paragraph (a), shall not constitute grounds for a refund, as they are an inherent and accepted risk of the “survival” concept.
c. The Organizer may reschedule the Event in the event of extreme weather conditions (in particular, a Red Code weather warning issued by the Romanian National Meteorological Administration (ANM) for the event area) or upon the recommendation of the competent authorities, when the Event cannot be conducted safely on the scheduled date.
d. In the event of rescheduling pursuant to lit. (c), the purchased Tickets remain valid for the new date. A Participant who cannot attend on the new date has the right, within 14 calendar days from the communication of the new date, to request, at their choice: (i) a full refund of the Ticket value; or (ii) the transfer of the Ticket to another person, without paying the name change fee.
e. With the exception of the rights provided under letter (d), Participants may not claim damages or other compensation for the mere change of date or rescheduling of the Event, nor can they request coverage for indirect costs (transportation, accommodation, or other personal expenses).
f. The Organizer will make all reasonable efforts to inform the Participants regarding the change of date via email, SMS, and publication on the Website, as soon as possible. In situations of emergency or imminent danger, prior notification may not be possible, without this affecting the rights provided under letter (d).
g. If the circumstance causing the modification constitutes an event of force majeure within the meaning of Art. 21, the provisions of Art. 21 shall apply accordingly. The definitive cancellation of the Event is governed by Art. 5.2 letter (e) and, as applicable, by Art. 21.
6 Temporary Storage Service (SafeBox)
6.1 The Organizer may provide the Participants, for a fee, with a temporary storage service for personal belongings ("SafeBox"), in a designated and supervised area within the check-in zone. The service is in the nature of a storage contract for consideration, within the meaning of Art. 2103 et seq. of the Civil Code.
6.2 Upon handing over the goods, the Participant is issued a proof of storage (numbered ticket/wristband), based on which the return is made. The return is made exclusively to the holder of the proof of storage, at the conclusion of the Event or within the communicated time interval.
6.3 The following items are not accepted for storage and are not covered by the service: cash, jewelry, watches, valuable electronic devices, identification documents, bank cards, medication, as well as perishable, fragile, dangerous goods, or those prohibited under this document. If such goods are placed in storage without declaration, their storage is done at the exclusive risk of the Participant.
6.4 As a storage provider for consideration, the Organizer shall preserve the goods with the diligence required under Art. 2107–2108 of the Civil Code and shall be liable for their loss, theft, or damage caused by its own fault, including out of negligence. Liability is limited to the actual value of the item and cannot exceed 500 RON per Participant, unless, prior to handing it over, the Participant declared in writing a higher value, which was expressly accepted by the Organizer, potentially subject to an additional fee.
6.5 The limitation under Art. 6.4 does not apply in the case of damages caused with intent or through gross negligence, for which the Organizer shall be fully liable, pursuant to Art. 1355 para. (1) of the Civil Code, and it does not affect the liability for damages caused to the physical integrity or health of individuals.
6.6 Unclaimed goods at the conclusion of the Event shall follow the regime provided under Art. 20.
7. Activity Risks and Assumption of Risks by Participants
7.1
The event “FangLand – Dracula’s Hunting Night” is an immersive outdoor event taking place in a forest, within a natural environment featuring variable terrain, slopes, and uneven ground (trails, level differences, fallen trees, steep inclines, slippery or muddy areas), including nighttime conditions.
7.2
Participants (Survivors) will engage in physical and interactive activities specific to an apocalyptic survival scenario, including climbing, running, crouching, searching for clues and props, as well as interactions and physical contact with actors and event staff.
7.3
The event includes moments of suspense, fear, horror, and stress designed to recreate experiences adapted to the scenario. Participants acknowledge and accept that exposure to such stimuli constitutes an integral part of the nature of the activity.
7.4 The Organizer has implemented safety and warning measures to prevent accidents. However, the participants (survivors) acknowledge and accept that the event takes place in a natural, dark, and difficult-to-control environment, which involves inherent risks, including, but not limited to:
a. encounters with wild animals (bears, jackals, and other wildlife) or insects;
b. sprains, fractures, dislocations, contusions, cuts, scratches, bruises;
c. accidents caused by slipping, tripping, falling, or contact with rough, uneven, sloping, slippery, or muddy terrain;
d. hypothermia, dehydration, physical exhaustion, or other effects associated with weather conditions and physical exertion;
e. adverse reactions to special effects (lights, sounds, smoke, scenographic elements), acute stress, fear, or intense emotional reactions specific to the horror/survival theme;
f. temporary loss of orientation or getting lost inside or outside the Game Zone;
g. damage, soiling, or loss of personal belongings;
h. physical risks associated with exertion and simulated physical interactions with the actors and the environment, under the conditions and within the limits provided for in Art. 11.3.
7.5 The Participants acknowledge that this list is exemplary and not exhaustive, and that other risks inherent to the nature of the activity may occur, which cannot be entirely anticipated. The acknowledgment of these risks is made under the conditions of Art. 7.7 and does not remove the Organizer's duty of diligence, nor its liability for damages caused by its own fault.
7.6
Participants undertake to strictly follow the instructions of the actors and staff in order to prevent dangerous situations and to ensure their own protection as well as that of other participants.
7.7 By participating in the event, the participants assume the risks listed in the articles referred to under Art. 7.4
8. Emergency Protocol and Safe Word
Given the intense, immersive nature and high level of interaction of the event (LARP Survival/Horror), the Organizer has established an Emergency Protocol (Safe Word), mandatory for all participants and staff (Actors/Staff).
8.1 Activation of the Protocol
At any time when a Participant feels in real (non-fictional) physical danger, experiences a panic attack, a medical emergency, or wishes to immediately withdraw from the game, they must loudly and clearly state the predetermined word: “STOP GAME.”
8.2 Immediate Effect
The use of the Safe Word “STOP GAME” notifies the staff that a real emergency has occurred and that the situation is not part of the scenario. The staff (including Actors) are required to immediately cease any physical or verbal interaction with the respective person, step out of character, and provide the necessary assistance or contact emergency medical personnel.
8.3 Participants are required to use the Safe Word to signal a real emergency. Since expressions such as "Help!" may be part of the script, their automatic recognition as a real signal cannot be guaranteed, which is why the correct use of the Safe Word is essential. However, the Staff is obligated to cease interaction and intervene whenever a state of real physical danger or a medical emergency becomes reasonably apparent, regardless of the words used by the participant.
8.4
By purchasing a ticket, the participant understands and accepts that the proper use of the Safe Word is their primary responsibility in the event of an emergency requiring the immediate suspension of the game.
9. Participation at Own Risk
9.1
By purchasing a ticket and participating in the event, the participant confirms that they have read, understood, and accepted the nature of the activities and the risks inherent thereto.
9.2
The participant (Survivor) takes part at their own risk and expressly assumes all risks associated with the activities carried out.
9.3 The Organizer has taken reasonable safety measures. The Organizer is not liable for accidents or damages arising exclusively from the inherent risks of the activities or the natural environment and which are not attributable to it. Furthermore, the Organizer is not liable for the damage, soiling, or wear and tear of clothing and personal belongings that the Participant chooses to bring along, which are inherent to the nature of the activity described under Art. 7 and 14.6. The Organizer remains liable, according to the law, for damages caused by its gross negligence or intent and, regardless of the degree of fault, for damages caused to the physical or psychological integrity or to the health of the participants, pursuant to Art. 1355 of the Civil Code.
9.4
Participation in the event implies the express acceptance of this article and confirmation that the participant (Survivor) will comply with the instructions of the staff and actors in order to prevent dangerous situations.
10. Medical Recommendations
10.1
Participation is recommended only for persons who are in good physical and mental health.
10.2
The event may be dangerous for individuals with pre-existing medical conditions, including but not limited to:
a. Epilepsy or other seizure disorders;
b. Severe cardiac or circulatory conditions;
c. Mobility impairments or other conditions that limit the ability to move or react quickly;
d. Any other conditions which, considering the nature of the activities and the natural environment, may endanger the participant’s life or health.
10.3
Participants are responsible for assessing their health condition prior to participation and for ensuring that they are capable of handling the physical effort and specific conditions of the event.
The Organizer recommends consulting a physician in case of uncertainty regarding fitness to participate.
10.4 By participating in the event, the participant (survivor) confirms that they are in a state of health suitable for the activities described under Art. 7 and 10.2 and that they participate at their own risk. The Organizer is not liable for the aggravation of any undeclared pre-existing conditions, nor for the consequences of the participation of a person whose state of health is contraindicated for the activities, as the assessment of fitness to participate is the sole responsibility of the participant. This provision does not remove or limit the Organizer's liability for damages caused by its own fault, under the conditions of Art. 1355 of the Civil Code.
11. Code of Conduct
11.1
Participants undertake to comply with the rules of conduct and to adopt responsible and safe behavior throughout the event.
11.2 The following are strictly prohibited:
a. The use of blunt, sharp, or dangerous objects;
b. Climbing decorative elements, improvised structures, or ruins within the forest area;
c. The consumption of prohibited substances or any substances that affect reaction capacity and the safety of oneself or other participants;
d. Physical or verbal aggression towards other participants (Survivors), actors, or event staff;
e. Lighting fires in the forest, in accordance with Law no. 171/2010 regarding the establishment and sanctioning of forestry contraventions and with forest fire prevention regulations.
f. Throwing or abandoning in the forest any type of waste, packaging, or contaminating material is strictly prohibited under environmental protection and waste management legislation. Participants are required to use the specially designated collection points within the location and to maintain the area in proper clean condition.
g. Smoking of any kind (including traditional cigarettes, electronic cigarettes, vapes, or tobacco heating devices) is permitted exclusively in specially designated areas, signed and marked by the organizer
within the event grounds. Smoking outside these designated areas (including on trails or directly in the forest) is strictly prohibited. Failure to comply with this rule will result in the participant’s immediate removal from the event and the cancellation of their access wristband, without any right to a refund. The participant assumes full individual civil and criminal liability for any damage or forest fires caused as a result of their actions.
11.3 Limitation and Consent Regarding Physical Interaction
a. Participant Consent
By purchasing a ticket and participating in the event, the Participant declares that they understand and expressly accept that the event involves a significant degree of simulated physical interaction with actors, essential to the LARP/survival experience.
b. Limits of Actors’ Actions
- Actors are authorized to perform non-aggressive physical contact maneuvers, including grabbing, pulling, blocking, holding, or temporarily immobilizing a Participant, strictly for the purpose of carrying out the narrative scenario (e.g., capture, confrontation).
- Any actions by actors that constitute real physical aggression are strictly prohibited, including hitting, slapping, pushing, kicking, violent tackling (slamming), or any physical contact exceeding the purpose of simulation and capable of causing bodily injury.
c. Prohibition on Touching Actors
- In order to protect staff and preserve the integrity of the scenario, Participants are strictly prohibited from engaging in any form of physical contact, touching, retaliation, simulated defense, or attack against actors or Organizer staff.
- Actors are not considered “targets” or “opponents” who may be touched, immobilized, or struck by Participants.
d. Sanctions:
Failure to comply with the prohibition set forth under point (c) constitutes a serious breach of the Terms and Conditions, equivalent to real physical aggression. Such conduct results in the immediate and permanent exclusion of the Participant from the event, without entitlement to a ticket refund, and may be subject to civil or criminal legal proceedings in accordance with the Romanian Criminal Code and Civil Code.
11.4
The Organizer reserves the right to immediately exclude from the event any participant who violates these rules, without entitlement to ticket refund or any other compensation.
11.5
Participants undertake to follow the instructions of staff and actors at all times in order to ensure their own protection and that of other participants.
11.6
Failure to comply with the rules of conduct may result, in addition to exclusion from the event, in civil or criminal liability in accordance with applicable legislation.
12. Participants’ (Survivors’) Obligation to Follow Staff Instructions and Safety Signage
2.1
Participants undertake to always comply with the instructions of staff and actors, as well as all signage along the route and any markings delimiting the space designated for the event.
12.2
Leaving the designated event area is done at the participant’s own risk, and the Organizer shall not be liable for accidents, losses, or incidents occurring outside the designated event space.
12.3
Once a participant leaves the area designated for the event, they no longer have the right to re-enter the game area. In such case, the Organizer, through staff and actors, may permanently remove the participant from the event.
12.4
Compliance with staff instructions and safety signage is essential for the safety of the participant and other Survivors, as well as for the proper conduct of the event.
12.5
Failure to comply with these obligations may result, in addition to exclusion from the game, in civil or criminal liability under applicable law if the incident causes material damage or injury.
13. Partial Release of Liability and Participant Responsibilities
13.1
The Organizer shall not be held liable for accidents, injuries, or damages resulting from:
a. The conduct of the participant (Survivor);
b. The participant’s negligence;
c. Failure to comply with event rules or instructions received from staff and actors;
d. Participants acknowledge and accept the risks detailed in Article 7 of this document and undertake to participate responsibly in the event, in compliance with the rules and staff instructions.
13.2
The participant (Survivor) shall be responsible for:
a. Material damages caused to props, furniture, equipment, or event infrastructure;
b. Damages caused to their own personal property or to the property of other participants;
c. Physical or material harm caused to other participants, actors, or FangLand staff.
13.3
The Organizer recommends that participants obtain personal insurance policies covering accidents, injuries, or damages that may occur during the event, both for their own protection and that of third parties.
13.4
By participating in the event, the Survivor confirms that they understand and accept the responsibilities and release of liability set forth in this article.
14. Access Rules and Conduct
14.1 Participant check-in will take place at the Event location, between 14:00 and 16:00
14.2
Participants who fail to check in within the specified time interval will lose their right of access to the Event, without entitlement to a refund of the ticket value, as late arrival may affect the safety and coherence of the immersive FangLand experience.
14.3 Consent to Security Screening
Access to the event is strictly conditioned upon acceptance and compliance with standard security screening procedures. The participant expressly and unequivocally agrees that authorized security personnel may conduct:
a. Visual and brief inspection of baggage (backpacks, waist bags, etc.) to detect and refuse the bringing into the perimeter of prohibited items (weapons, illegal substances, alcohol, flammable materials, or any other object considered dangerous to the safety of other participants).
b. Preventive body screening (by light pat-down or use of a handheld metal detector), exclusively for the purpose of preventing risks and protecting the health and physical integrity of all persons present.
Refusal to undergo the security screening provided under this article shall result in immediate denial of access to the event and cancellation of the participation ticket, without any obligation on the part of the Organizer to refund its value. By purchasing the ticket, the participant declares that they have taken note of and fully accepted these access conditions.
14.4
Check-in shall be carried out based on the identity document (or a copy thereof) used to purchase the ticket and, in the case of minors, upon presentation of the written consent of the parent or legal guardian.
14.5 Permitted Items
a. Phone, power bank, keys;
b. Strictly necessary medication (e.g., insulin, eye drops, asthma inhalers, etc.), accompanied by a medical letter or other supporting document, and in a quantity not exceeding the recommended daily dosage;
c. Fanny pack;
d. Waterproof rain poncho;
e. Mosquito/insect repellent spray;
f. Cigarettes – only with a portable ashtray (cigarette butts seriously pollute the environment and may result in fines under applicable legislation). We rely on your responsibility to protect the surrounding environment and keep the forest clean;
g. Items that you do not wish to keep with you during the night may be handed over, for a fee, to the temporary storage service (SafeBox), in a designated and supervised area within the check-in zone, under the conditions and liability regime provided for in Art. 6. Upon hand-over, you will receive a proof of storage, which is required for retrieval.
14.6 Required Clothing
a. Clothes that you are willing to tear/damage and get dirty without expecting recovery;
b. Trekking shoes or waterproof boots with anti-slip grip and ankle support (the event takes place in a forest, on uneven terrain, slopes, and potentially muddy areas);
c. Weather-appropriate clothing (the event takes place regardless of weather conditions, including rain).
Important: In FangLand, you will get dirty, you will walk a lot, and you will spend time in wet or cold areas. Dress for comfort and survival, not for appearance or style.
14.7 Prohibited Items
a. Personal backpacks;
b. Personal food, water, or supplies;
c. Alcohol and prohibited substances;
d. Weapons, sharp objects, or any additional tools not included in the permitted items list above;
e. Flammable materials.
15. Prohibition of Harassment or Endangering Other Participants
15.1
The Participant (Survivor) is obliged to refrain from any act or behavior that may disturb, intimidate, psychologically affect, or endanger the physical or mental integrity of other participants (Survivors), actors, or staff members.
15.2
Any form of aggression, violence, reckless behavior, hostile conduct, or any action likely to generate risk to other persons within the event perimeter is strictly prohibited.
15.3
The following shall be considered serious violations of these rules, including but not limited to:
a. Acts of physical or verbal violence;
b. Attempts of aggression;
c. Any conduct that may cause accidents or compromise the safety of participants, actors, or staff.
15.4
The Organizer reserves the unilateral right, in accordance with the principles of proportionality and good faith, to determine whether a behavior constitutes a risk or a breach of event safety and to order the immediate exclusion of the participant concerned from the event, without refund of the ticket value and without any financial or moral compensation, regardless of the stage of the experience.
15.5
An excluded participant is required to immediately leave the event perimeter upon request of the staff, without resistance or contesting the decision on-site. Any refusal or opposition may be reported to the competent authorities.
15.6
The Organizer shall not be held liable for consequences arising from the participant’s conduct in violation of these provisions, the participant being fully responsible for any material damage, moral prejudice, accident, or injury caused to other participants, actors, or event staff.
16. Organizer’s Right to Refuse Access or Evacuate Individuals
16.1 The Organizer may refuse entry to any person within the Event perimeter, based on a reasonable assessment and in compliance with the principles of proportionality and good faith, particularly in the following situations:
a. the person does not present a valid identity document matching the name on the ticket;
b. the person does not comply with the rules of conduct, safety instructions, or other provisions of this document;
c. the person poses a direct or potential risk to their own safety or to the safety of other participants, actors, or staff;
d. The person is visibly under the influence of alcohol or prohibited substances;
e. the person exhibits aggressive, violent, dangerous, reckless, or disruptive behavior;
f. any other situation of comparable severity that affects the safety or proper conduct of the Event.
16.2 The Organizer may order the immediate evacuation of any participant found in any of the situations mentioned under Art. 16.1 or who violates the rules of this document. Insofar as circumstances permit, the participant shall be informed of the reason for this measure.
16.3 The evacuation may be carried out by staff members, and in situations that require it, the Organizer may request the intervention of the competent authorities.
16.4 The evacuated participant is required to leave the Event perimeter immediately, in accordance with the staff's instructions.
16.5 Effects of the measure:
a. When the refusal of entry or the evacuation is determined by a cause attributable to the participant from among those provided for under Art. 16.1, they shall not be entitled to a refund of the ticket price or to any other compensation. If the measure is ordered in the absence of such a cause, the participant shall be entitled to a refund of the ticket price.
b. The Organizer is not liable for losses or damages suffered by the participant as a result of a justified evacuation, except for damages caused by its own fault; liability for damages caused to physical or psychological integrity or to health cannot be excluded, pursuant to Art. 1355 of the Civil Code.
c. In the case of severe or repeated violations, the Organizer may, in compliance with good faith, refuse the participant's entry to future editions of the Event or to other activities organized under the FangLand brand.
17. Image Rights
17.1 Participants acknowledge and accept that, during the Event, the Organizer and its authorized persons may take photographs and audio-video recordings in which the Participants may appear.
17.2 The use of these materials is carried out on two distinct legal grounds, depending on the manner in which the Participant appears:
a. Overview and atmospheric images – materials capturing the general atmosphere of the Event, the crowd, group scenes, or wide shots, in which no Participant constitutes the main subject or is specifically individualized, may be used by the Organizer for the purpose of documenting and promoting the Event, based on the legitimate interest of the Organizer (Art. 6 para. (1) lit. (f) of Regulation (EU) 2016/679). The Participant has the right to object to this processing under the conditions of Art. 17.5.
b. Individual images and advertising use – materials in which a Participant is identifiable and constitutes the main subject of the shot, as well as any use of an identifiable Participant's image for advertising, commercial marketing, or television broadcasting purposes, shall be carried out only on the basis of prior, explicit, specific, and revocable consent of the Participant (Art. 6 para. (1) lit. (a) of Regulation (EU) 2016/679 and Art. 73–76 of the Civil Code).
17.3 The consent provided for under Art. 17.2 lit. (b) is freely given, expressed through a distinct positive action (separate checkbox), is not a condition for purchasing the Ticket or for participating in the Event, and may be granted at the time of purchase or during check-in. The consent form shall specify the exact purposes and channels of use, which may include:
a. Social media platforms (Facebook, Instagram, TikTok, YouTube, or similar platforms);
b. Digital and printed promotional campaigns;
c. advertising materials, the official website of the Event, and other associated media;
d. broadcasting within television networks.
17.4 The Participant may withdraw their consent at any time, by notice to contact@thefangland.com. Withdrawal does not affect the lawfulness of uses carried out prior to it. Upon receiving the notice, the Organizer shall cease future uses and shall make reasonable efforts to remove, to the extent technically possible, the materials already published on channels under its control.
17.5 A participant who does not wish to appear in the materials provided for under Art. 17.2 lit. (a) may expressly signal this to the check-in staff. The Organizer will make reasonable efforts to comply with the request, but cannot guarantee the elimination of purely incidental appearances, in which case it will proceed, upon request and to the extent technically possible, to blur or remove the shot.
17.6 Copyright over the content created by Participants belongs to them, pursuant to Art. 22.6 and Law no. 8/1996. The Organizer does not claim compensation from the Participants for the materials created by the Organizer and owes no compensation to the Participants for the use of their image carried out on the basis and within the limits of the consent granted pursuant to Art. 17.2 lit. (b).
17.7 For minors, the use of their image for advertising purposes shall be carried out exclusively under the conditions of Art. 4.4, based on the explicit and revocable consent of the parent or legal guardian.
17.8 The Organizer processes these materials in compliance with data protection and copyright legislation, in good faith, and for legitimate purposes, pursuant to Section 18.
18. Processing of Personal Data (GDPR)
18.1 Data Controller
The data controller, within the meaning of Regulation (EU) 2016/679, is the entity mentioned in the preamble of these Terms and Conditions, namely:
Global Immersia SRL, with full identification details (VAT number, registered address) specified in Section 1.1 of this document.
For the exercise of data subject rights, you may contact us at: contact@thefangland.com
18.2 Definitions
a. Personal Data – any information that can directly or indirectly identify a natural person, such as name, email address, national identification number, or IP address.
b. Processing – any operation performed on personal data, including collection, storage, organization, transmission, disclosure, modification, or deletion.
18.3 Data Collected
For the purchase of tickets and participation in the event, we collect the following personal data:
a. First and last name;
b. Home address;
c. Email address;
d. Phone number;
e. Date of birth;
f. Login data for the online platform;
g. Information regarding purchases and event-related preferences;
h. Technical data (IP address, device type) for platform security and functionality.
18.4 Purposes of Processing and Legal Grounds
Personal data are processed for the following purposes:
| Purpose | GDPR Legal Basis |
|---|---|
| Ticket verification at check-in and access facilitation | Art. 6(1)(b) – performance of a contract |
| Verification of age and eligibility | Art. 6(1)(f) – legitimate interest + legal obligation |
| Issuance of invoices and tax reporting | Art. 6(1)(c) – legal obligation |
| Sending purchase and ticket confirmations | Art. 6(1)(b) – performance of a contract |
| Legal communications regarding the event (instructions, changes) | Art. 6(1)(f) – legitimate interest |
| Newsletters, promotional offers, marketing | Art. 6(1)(a) – explicit consent |
| Event security and fraud prevention | Art. 6(1)(f) – legitimate interest |
| Automated decisions / profiling | No profiling is carried out without explicit consent in accordance with Art. 22 GDPR |
18.5 Principles Governing Data Processing
The processing of personal data complies with the following principles:
a. Lawfulness, fairness, and transparency;
b. Purpose limitation;
c. Data minimization;
d. Accuracy;
e. Storage limitation;
f. Integrity and confidentiality.
18.6 Data Retention Period
a. Accounting/fiscal records: in accordance with applicable legislation;
b. Ticket confirmation and verification data: up to 1 year after the event;
c. Marketing and promotional communications: until withdrawal of consent;
d. Requests and complaints: maximum 5 years;
e. Cookies and similar technologies: for the duration necessary to fulfill their purpose, maximum 2 years for behavioral advertising.
18.7 Data Recipients
Personal data may be transmitted strictly for the purposes stated above and only to:
a. Payment processors and ticketing platforms;
b. Fiscal and accounting authorities;
c. Organizational staff involved in the event;
d. Logistics service providers for product delivery;
e. Competent institutions (police, ambulance, fire services), where necessary;
f. Third parties providing IT support, security, or marketing services, solely under appropriate contractual safeguards.
18.8 Transfer of Personal Data Outside the European Economic Area (EEA)
For the fulfillment of the processing purposes mentioned in Art. 18.3 and 18.4 (particularly for marketing, analysis, and IT support purposes), the Data Controller may transfer personal data to recipients (Data Processors) located in countries outside the European Economic Area (EEA), including the United States of America (USA).
Such transfers shall be carried out only under adequate safeguards, in accordance with Chapter V of the GDPR, to ensure a level of protection equivalent to that within the EEA:
a. EU–US Data Privacy Framework (DPF): In the case of transfers to entities in the USA, the Controller shall first verify that the recipient is certified and registered under the DPF, recognized by the European Commission as providing an adequate level of protection (Adequacy Decision of 10 July 2023).
b. Standard Contractual Clauses (SCCs): If the recipient is not DPF-certified or the transfer is made to another third country without an Adequacy Decision, the transfer shall be based on the adoption of the Standard Contractual Clauses (SCCs) approved by the European Commission, supplemented by additional security measures where necessary.
In the absence of such safeguards, the transfer may take place only on the basis of one of the derogations provided under Article 49 GDPR, most commonly the explicit consent of the data subject, after being properly informed about the potential risks associated with such transfers.
18.9 Rights of the Data Subject
In accordance with Regulation (EU) 2016/679 (GDPR), participants have the right to:
a. Access their personal data;
b. Rectify inaccurate data;
c. Request erasure or restriction of processing;
d. Obtain data portability;
e. Object to the processing of their data;
f. Not be subject to automated decision-making without consent;
g. Be informed about the rectification or erasure of data transmitted to third parties.
Participants have the right to withdraw their consent for data processing at any time. Withdrawal of consent does not affect the lawfulness of processing carried out on the basis of consent prior to its withdrawal.
Withdrawal may be exercised at any time by sending a written request to the dedicated email address: contact@thefangland.com
.
For identification and proper handling of the request, it must include the full name and relevant contact details (email address and, optionally, phone number). The Controller shall respond within 30 days of receipt.
If you believe that the Controller has violated your GDPR rights, you have the right to lodge a complaint with the supervisory authority, namely the National Authority for the Supervision of Personal Data Processing (ANSPDCP), Address: 28–30 Gheorghe Magheru Blvd., District 1, Bucharest, Website: www.dataprotection.ro
18.10 Data Security
The Organizer implements appropriate technical and organizational measures to protect personal data against loss, destruction, unauthorized access, or disclosure.
Online connections are encrypted via SSL, and access by employees and collaborators is strictly controlled.
18.11 Cookies and Similar Technologies
- The website uses cookies for functionality, analytics, and behavioral marketing purposes.
- Participants may express or withdraw their consent at any time.
- Storage duration: session-based or up to a maximum of 2 years for advertising purposes.
18.12 Policy Updates
This Policy may be updated periodically. The date of the latest revision will be indicated on the website, and visitors are encouraged to review it prior to each use.
18.13 Third-Party Disclaimer
The Organizer is not responsible for data collected by third-party websites or external links. Any plugins or external services used comply with GDPR obligations based on contractual arrangements.
19. Security Policy
19.1 Measures Implemented by the Organizer
The Organizer of the event “FangLand – Dracula’s Hunting Night” has implemented safety measures intended to minimize risks to participants, including:
a. Clear marking of the area designated for the event;
b. Training of staff for supervision and rapid intervention;
c. Informing participants about the risks of the natural environment, including encounters with wild animals (bears, jackals, and other wildlife);
d. Ensuring the availability of first-aid points and rapid contact with emergency services.
19.2 Limitations of the Organizer’s Liability:
Participants acknowledge and accept that the Organizer cannot guarantee:
a. The complete avoidance of accidents (sprains, fractures, scratches, cuts, bruises, contusions, etc.);
b. The prevention of encounters with wild animals (bears, jackals, and other wildlife);
c. The avoidance of damage or loss of personal belongings;
d. The prevention of stress or emotional reactions caused by the horror scenario;
e. Ideal weather conditions or the absence of insects.
These aspects are inherent to the nature of an outdoor event conducted in a natural environment, at night, involving inherent risks consistent with a horror/apocalyptic theme.
19.3 Force Majeure Procedure
The Organizer may modify or postpone the event without prior notice in cases of force majeure (red weather alert issued by the National Meteorological Administration for the event area, decisions of local authorities, etc.).
In such situations, participants may not claim compensation for modification of the date or cancellation of the event.
The Organizer shall make all reasonable efforts to promptly inform participants through official communication channels (email, SMS, website).
19.4 Conduct in Emergency Situations
Participants (Survivors) must:
a. Strictly follow the instructions of staff and actors;
b. Respect signage and the boundaries of the designated game area and not leave the marked zone;
c. Present themselves at first-aid points in case of accidents or medical issues;
d. Not interfere with the intervention of staff or authorities;
e. Remain calm and avoid causing panic among other participants.
Failure to comply with these rules may result in immediate exclusion from the event, without ticket refund.
19.5 Participant Responsibilities:
Participants acknowledge and accept the following:
a. Participation takes place at their own risk, involving physical and interactive activities in a natural environment, at night, with risks of slipping, falling, sprains, contusions, or encounters with wild animals;
b. Compliance with staff and actor instructions, signage, and rules of conduct is mandatory;
c. Personal belongings are secured and protected at the participant’s own risk;
d. The Organizer is released from liability for accidents caused by negligent behavior or failure to follow instructions;
e. Adequate physical and mental fitness is required for participation (without epilepsy, severe cardiac conditions, mobility impairments, etc.);
f. It is recommended to wear appropriate equipment (footwear resistant to moisture and uneven terrain, with anti-slip soles and ankle support).
19.6 Declaration and Recommendation of Personal Insurance
a. By purchasing the ticket, participants declare, on their own responsibility, that they have taken note of and assume the risks of the event;
b. The Organizer recommends the conclusion of a personal insurance policy covering accidents or damages that may occur during the event, as accident insurance is not included in the ticket price.
19.7 Legal Basis
The processing of data related to safety and the enforcement of the rules set forth in this article is based on:
a. The legitimate interest of the Organizer in ensuring participant safety and the proper conduct of the event;
b. Legal obligations regarding participant protection and compliance with safety regulations.
20. Lost and Found
20.1
During the event, any lost or found property (mobile devices, documents, personal items) shall be handled in accordance with applicable legal procedures.
20.2
Found items will be retained by the Organizer for a maximum period of 6 (six) months from the date of discovery, in accordance with applicable legal provisions.
If the item is an identity document or other official personal document, it shall be handed over without delay to the competent authorities (police or issuing institution), in compliance with legal obligations.
20.3
The owner of the item or a person who can prove the right to claim it may request its return by presenting themselves at the check-in point or by sending a request via email to contact@thefangland.com
, including a description of the item, identifying elements, and, where applicable, proof of ownership.
20.4 The Organizer's liability for the Participants' belongings:
a. For belongings that the Participant keeps on their person during the Event, as well as for lost, forgotten, or abandoned belongings in the Game Zone, the Organizer shall not be held liable, except for damages caused by its own fault.
b. For belongings handed over by the Participant to the custody service (SafeBox) provided for under Art. 14.5 lit. g, a paid deposit relationship is established between the Organizer and the Participant. During the period of custody, the Organizer shall be liable for the safekeeping, integrity, and return of the belongings with the prudence and diligence of a compensated depositary, under the conditions of Art. 2,103 et seq. of the Civil Code. This liability cannot be excluded or limited below the standard provided by law for a compensated deposit. The Organizer may establish a maximum declared value per Participant for the belongings accepted into custody, provided that this cap is brought to the Participant's attention prior to handover.
20.5
If, upon expiration of the 6-month period, the items remain unclaimed, the Organizer has the right to dispose of them in accordance with the law, without prior notification.
21. Force Majeure
21.1 Definition and Situations
Force majeure represents any external, unforeseeable, absolutely invincible, and unavoidable event that makes it impossible or excessively burdensome to carry out the event “FangLand – Dracula’s Hunting Night” under the planned conditions.
Force majeure situations include, but are not limited to:
a. Administrative measures or official recommendations issued by local or national authorities;
b. The entry into force of legal regulations affecting the conduct of the event;
c. War, riots, terrorist attacks, violent demonstrations, embargo;
d. Fire, serious accidents, natural disasters, earthquakes, floods, epidemics;
e. Major power outages or other circumstances that could not have been foreseen or controlled by the Organizer or participants.
This definition is in accordance with Article 1351 and subsequent provisions of the Romanian Civil Code regarding force majeure, as well as Article 1450 of the Civil Code concerning impossibility of performance.
21.2 Rights of the Organizer:
In the event of a force majeure situation, the Organizer may unilaterally:
a. Modify the date of the Event;
b. Suspend or postpone the Event;
c. Fully or partially cancel the Event.
21.3 Participant Protection and Obligations
(a) Informing Participants
The Organizer shall inform Participants, via email or SMS and by publication on the Website, of any modification, postponement, or cancellation of the Event caused by force majeure, as soon as reasonably possible after becoming aware of the situation.
(b) Rescheduling of the Event
If the Event is rescheduled to a new date due to force majeure, purchased tickets shall remain valid for the new date.
Participants who are unable to attend on the new date have the right, within 14 calendar days from notification of the new date, to request:
(i) a full refund of the ticket value; or
(ii) transfer of the ticket to another person, without a name change fee.
(c) Definitive Cancellation
In the event of the definitive cancellation of the Event (without rescheduling), Participants have the right to a full refund of the ticket value;
(d) Exemption from Damages
In all force majeure situations, neither party shall be liable for damages, penalties, or other compensation for failure to perform affected obligations.
Participants may not request coverage of indirect costs (transportation, accommodation, other personal expenses). Likewise, the Organizer may not claim compensation from Participants for losses resulting from cancellation or rescheduling.
(e) Additional Measures
The Organizer may request the intervention of competent authorities to evacuate Participants or to manage situations affecting safety. Participants are required to comply with the instructions of staff and authorities, including in cases of force majeure.
21.4 Release of Liability in Force Majeure Situations
In all force majeure situations:
a. Neither the Organizer nor the Participants shall be considered at fault;
b. Neither party shall be required to perform obligations affected by the force majeure event;
c. The Organizer shall not be liable for material losses or damages resulting from modification, suspension, or cancellation of the Event.
21.5 Additional Protective Measures for the Organizer
a. The Organizer may, where necessary, request the intervention of competent authorities for participant evacuation or for managing safety-related situations;
b. Any dispute or claim for damages related to force majeure situations shall be considered unfounded, in accordance with the provisions of the Civil Code mentioned above;
c. Participants are required to comply with staff instructions and safety signage, even in force majeure situations.
22. Intellectual Property
22.1 Rights Over Promotional Materials
All materials created, distributed, or published by the Organizer for promotional purposes, including but not limited to: texts, images, graphics, video clips, audio materials, posters, banners, online descriptions, scenarios, games, and any other materials associated with the event “FangLand – Dracula’s Hunting Night,” are the exclusive intellectual property of the Organizer.
These materials are protected under Romanian copyright and related rights legislation, as well as applicable international regulations.
22.2 Prohibition of Reproduction Without Consent
Copying, reproducing, distributing, publishing, or modifying these materials without the prior written consent of the Organizer is strictly prohibited. Any unauthorized use may result in civil and criminal liability under Romanian law, including the payment of damages and applicable sanctions.
22.3 Use of Logo and Graphic Elements
The Event logo, the name “FangLand – Dracula’s Hunting Night,” and all associated graphic elements are the exclusive property of the Organizer.
Any partner or third party granted permission to use them may do so only under the conditions and for the purposes expressly approved in writing by the Organizer, without the right to transfer such rights further.
22.4 Duration and Jurisdiction of Rights
The Organizer’s rights over promotional materials are protected for the full duration provided by law for copyright and related rights.
Any dispute concerning infringement of these rights shall be resolved in accordance with Romanian law and before the competent courts of Romania.
22.5 Prohibition of Derivative Works
The creation of derivative works or adaptations of the Event materials without the express written consent of the Organizer is strictly prohibited.
This prohibition applies to both physical and digital environments, including online platforms.
22.6 Participant-Created Content
Participants may take photographs and record videos during the event strictly for personal and non-commercial use.
Copyright over materials created by Participants belongs to their respective authors, in accordance with Law no. 8/1996 on copyright and related rights.
The Organizer does not claim ownership over content created by Participants.
However, if a Participant voluntarily publishes content related to the event on social media using the official event hashtags or tagging the Organizer’s official accounts, the Participant grants the Organizer a non-exclusive, free, and revocable license to redistribute (share/repost) such content on the official event channels, with mandatory credit to the author. The Participant may request removal of redistributed content at any time by notifying contact@thefangland.com
.
Commercial use of materials created during the event (including sale, licensing, or advertising exploitation by Participants) is strictly prohibited without the prior written consent of the Organizer, as the scenography, décor, costumes, and artistic elements of the event constitute protected derivative works belonging to the Organizer.
22.7 Additional Protection for the Organizer
The Organizer reserves the right to take legal action against any infringement of intellectual property rights, including claims for damages, injunctions, and other remedial measures.
Any unauthorized use of the Event’s materials, logo, or name constitutes a serious legal violation and may result in civil and criminal liability for the persons involved.
23. Applicable Law and Jurisdiction
(a) Applicable Law
These Terms and Conditions, as well as all legal relationships between the Organizer and the Participants, shall be governed by and interpreted in accordance with the laws of Romania, including the Civil Code, the Civil Procedure Code, consumer protection legislation (GEO 34/2014, Law 193/2000), legislation on personal data protection (Regulation (EU) 2016/679 – GDPR), copyright legislation, and any other applicable regulations.
(b) Amicable Settlement
Prior to bringing any legal action, the parties undertake to make reasonable efforts to resolve any dispute amicably. The Participant may submit a complaint to the address contact@thefangland.com, and the Organizer shall respond within 30 calendar days.
(c) Alternative Dispute Resolution (ADR)
Participants have the right to resort to alternative dispute resolution procedures, in accordance with Government Ordinance no. 38/2015 (transposing Directive 2013/11/EU).
Information regarding ADR entities may be obtained from the National Authority for Consumer Protection (ANPC).
(d) ODR Platform
For disputes arising from contracts concluded online, the Participant may use the European Online Dispute Resolution platform (ODR platform), accessible at:
https://ec.europa.eu/consumers/odr
, in accordance with Regulation (EU) No. 524/2013.
(e) Competent Jurisdiction
If amicable or alternative dispute resolution does not lead to a satisfactory outcome, disputes shall be settled by the competent courts of Romania, as follows:
(i) Subject-matter jurisdiction shall be determined in accordance with the Civil Procedure Code, depending on the nature and value of the claim;
(ii) Territorial jurisdiction: The Participant (as consumer) has the right to bring proceedings, at their choice, either before the court of their domicile or habitual residence, or before the court having jurisdiction over the Organizer’s registered office (Galați), pursuant to Art. 113 para. (1) point 8 of the Civil Procedure Code and Art. 18 para. (1) of Regulation (EU) No. 1215/2012.
Where the Organizer brings an action against a Participant, it shall file the claim before the court of the Participant’s domicile, in accordance with Art. 18 para. (2) of Regulation (EU) No. 1215/2012.
(f) Severability Clause
If any provision of these Terms and Conditions is declared null, invalid, or unenforceable by a competent court, this shall not affect the validity and enforceability of the remaining provisions, which shall remain in full force and effect.
The invalid provision shall be replaced by operation of law with the applicable mandatory legal rule.
24. Complaints Contact
24.1 Method of Submitting Complaints
Participants (Survivors) may submit any complaint related to the organization of the event “FangLand – Dracula’s hunting night” via the official e-mail address: feedback@thefangland.com
.
24.2 Content of the Complaint
In order to be analyzed, the complaint must mandatorily include:
a. The Participant's first and last name;
b. The ticket number or order number;
c. A detailed description of the issue or dissatisfaction;
l. Contact details for response;
f. Any supporting documents, photographs, or other relevant evidence substantiating the complaint.
24.3 Confirmation of Receipt
The Organizer shall confirm receipt of the complaint by e-mail, indicating the date of registration thereof.
The confirmation date shall be considered the official starting date for the resolution period.
24.4 Resolution Deadline
The Organizer shall analyze the complaint and communicate to the Participant the measure taken or the reasons for rejection within 30 calendar days from receipt thereof, in accordance with applicable legislation.
24.5 Procedure in Case of Dissatisfaction
If the complaint cannot be resolved amicably, the Participant has the right to refer the matter to:
a. The National Authority for Consumer Protection (ANPC), under the conditions of the law, free of charge and in parallel with the internal procedure;
b. The competent courts of law in accordance with the rules established under Art. 23 lit. (e) of this document. In this regard, the Participant, as a consumer, has the right to file a claim, at their choice, either with the court of their domicile or habitual residence, or with the court of the Organizer's headquarters, pursuant to Art. 113 para. (1) point 8 of the Civil Procedure Code. Any legal action brought by the Organizer against the Participant shall be filed exclusively with the court of the Participant's domicile.
24.6 Limitation of the Organizer’s Liability
The Organizer shall examine complaints within the limits of its contractual and legal liability and shall not be obliged to grant compensation in situations falling outside its responsibility, including indirect losses or additional expenses (transport, accommodation, or other costs).
24.7 Compliance with Legislation
The complaint resolution procedure shall be carried out in accordance with the provisions of GEO 34/2014 on consumer protection, the Civil Code, and other applicable regulations in Romania.
24.8 Recommendation Regarding Personal Insurance
The Organizer recommends that Participants consider taking out personal insurance coverage in order to cover potential risks associated with participation in the event.
25. Other Provisions
For the safe conduct of the event, vehicle and pedestrian access within the forest perimeter where the event takes place shall be restricted for a period of 4 days prior to the start date, during the entire duration of the event, and for 3 days following its conclusion.
Participants and third parties undertake to comply with the installed signage, the instructions of security personnel, and any other measures imposed by the Organizer or competent authorities in connection with access restrictions.